Do It! Marketing Blog: Marketing for Smart People™

Buyers who lie should be deeply ashamed.

Salespeople and marketers have a bad rep for lying and deception but in my experience (both in my own speaking and consulting practice and via the hundreds of other consultants, entrepreneurs and independent professionals who tell me THEIR horror stories), PROSPECTS are much, much worse liars.

Somehow (for buyers) they think it's perfectly OK.

In reality, it's an unconscionable breach of professionalism.

For me personally, this has become VERY unusual because I've learned to be relentless in nailing down commitments.

Except once in a while, a buyer totally blindsides me. This is the story of how that happened and how YOU can avoid it happening to YOU. 

You will also get my voicemail and email templates and scripts to circle back with elusive "closed" prospects multiple times. 

Back story: 3 questions to lock in commitment

This prospect (an association executive director) gave me a verbal agreement to hire me over the phone - as in answering point blank my questions:

1. "So are you still looking at other options or are we closing this deal right now on the phone?"
2. "Who else needs to sign off on this before we make it final?"
3. "Are you sure that you're ready to sign the agreement?"

Answers were:

1. "We're closing the deal right now"
2. "Nobody else - I hire the speakers and my marketing person will be in touch with you to get everything we need for the website and the program book"
3. "Yes we have a deal."

Within 30 minutes of hanging up the phone, I emailed her the agreement, the invoice and my "Welcome Kit" email.

This was followed by WEEKS of radio silence, unanswered emails, unanswered voice mails and then an email from her this morning which says, "We decided to go with a local California speaker"

In the rest of this post, you'll get my follow-up sequence which will make YOU money if you use it. So the good of the many outweighs the good of the few... or the one. 

This is a classic case of "The operation was a success. Unfortunately, the patient died."

How to circle back with a "closed" sale with dignity  

Here's my recommended timeline for you when you get a verbal YES commitment from a prospect (which should be as good as a signed agreement but let's face it - it's FAR from it!) and they disappear on you. 

1. Phone call with prospect. 

2. Ask qualifying/closing questions

3. Send agreement/invoice paperwork. 

4. If they go radio silent, EMAIL #1 is 6-7 days later and you simply resend your original email with all attachments and this added note at the top:

Susie,
Just resending the below in case it got lost in the shuffle last week. Please confirm receipt because I want to make sure this lands safely in your hands. Thanks! 

5. Follow-up phone message (either at the same time as the email or a day or two before or after):

Susie,
Just wanted to make sure our agreement landed safely in your email inbox. Please do give me a call back at xxx-xxx-xxxx just to confirm you received it. I'm looking forward to our work together.

6. If no response, Wave 2 comes 3-4 days after that and sounds like: 

Susie,
We're both flying at 100mph. Please do get back to me with a quick reply and let me know if we're still a go as you indicated on the phone. If yes, we'll start preparations as soon as you return the paperwork. Looking forward to our collaboration. 

7. Again, it's your preference whether you leave a 2nd voice mail message a few days before or after or simultaneous with the email above. Whichever you choose, the second voice mail sounds like: 

Susie,
If you've had a change of heart about your decision, please let me know. If you'd like to discuss these arrangements, please let me know that too. Thank you in advance for your reply so I can plan around your event accordingly. Give me a ring when you get a moment at xxx-xxx-xxxx. Thank you, Susie and talk to you soon. 

8. Next email is 2-3 days later and is simply a written version of the above "change of heart" voice mail message. 

9. The final note is something like this: 

Susie,
Circling back with you about next steps. Please let me know which of these multiple choice answers is most reflective of current reality (which I lose track of regularly!!)

a. I am swamped but still want to move ahead with what we agreed to  
b. Our needs have changed and I want to discuss a different approach 
c. The deal is off in spite of the verbal commitment I made
d. Hey Newman - drop dead and never darken my doorstep again. Buzz off!!

Thank you in advance for hitting reply with your quick answer.

10. In my particular case, my prospect at great long last sent me this note:

Hi David,

Thank you for following up. I apologize for the delay in responding. I didn't want to re-connect with you until we had resolved several critical, conference-related details.

We have decided to go with a local, Southern California keynote speaker for the XXXXX 2014 Conference in San Diego. Upon reflection, it makes better business sense for us to employ local resources whenever possible.

I truly appreciate your time spent discussing XXXX 2014 with me. Thank you, too, for your diligence in following up.

We will be back to the East Coast within the next few years, and we will touch base with you again.

Take care ~ 

Susie Liar, Liar, Pants on Fire Prospect [Not her real name]

11. I hate liars and lying. (I admit it - it's one of my hot buttons.) So this is the reply I sent. I've added the decoding in green for your benefit: 

=====

Susie,

Totally understand. [Every email where I'm stunned and have no idea what planet the person is from starts with these 2 words. It's much nicer than "Are you freaking nuts?"]

Just one final question for you. [The old Columbo TV detective strategy]

Is your local speaker a better fit content-wise or just budget-wise? [Did you lie to me for money or for a better reason?]

If it's strictly a budget issue, I wish you had come back to me first because we could have worked out a travel-inclusive fee arrangement that would still be within your budget. [I'm a nice guy and was - and still am - willing to work with you despite the fact that you reneged on the deal after I verbally confirmed it with you THREE different times on the phone]

Is this worth revisiting since you and I had a confirmed verbal agreement to book the conference? [You should be ashamed for going back on your word without so much as a courtesy email or phone call to let me know the deal was falling apart and/or to ask for my help in saving it]

=====

What do YOU think? Please use the COMMENTS area below to share your advice, insights and recommendations on these ideas and join the conversation... 

I asked one of my favorite marketing coaching clients, "How's your DIP?"

She responded, "Dip? We're talking party recipes now?"

"No, no - remember the acronym I shared with you last time? DIP stands for Dollars In Play." She remembered.

Then she asked me to hang on as she shuffled through some notes and papers.

"Where are you looking for these numbers?" And she said that she keeps a scratch pad by her keyboard and has a more detailed tracking document that she updates every couple of weeks on her computer. 

"Oh my goodness, there's your problem right there. You have to keep this info right in front of your face all day long." 

REALLY in front of your face. My suggestion - make a poster using something as simple as a piece of flipchart paper and two different size Post-It notes: the Jumbo size and the smaller 3x3 square size.  

Here's what a DIP (Dollars in Play) wall chart looks like: 

Here's how it works:

1. Two categories: one called "In Play" and the other one for less serious prospects ("Jokers") You can see in the photo above, I've had a little fun and made a silly cartoon joker card. These are folks who are in my pipeline but (in my estimation) less serious, less committed, and less capable of making the financial commitment to hire me.

2. Post your prospects' full names, the service/product/program you discussed with them, the dollar value, and the source. For example, Jane Doe came from a referral from Frank. We have not talked yet, so there's no dollar value. Nat Cole came from Linkedin and we talked about a $1500 1-on-1 marketing consulting package.  Sam Smith is hiring me for a $6500 speech in October. (All prospect names have been changed for the purposes of this blog post and photo - could you tell?)

3. Real time updates. Sometimes I'll even grab my pad of 3x3 Post-Its and write someone's name down WHILE I'm on the phone with them, walk over to the wall chart and stick their name on it. Can't tell you how satisfying this physical act can be. 

4. Fluid movement. Don't be afraid to upgrade a joker to the serious column and don't be afraid to take a (formerly) serious prospect and move them into the Joker column. The factors to consider are their commitment level based on email and phone communication, their level of responsiveness, and how rapidly you are moving them from point to point in your sales process.   

5. Reminders rule. If you see someone on your chart whom you have not spoken with or heard from in a few weeks, you probably need to get back in touch. Ideally, you never have a prospect who is just "floating" out there without a firm decision call on their calendar. But it happens. The chart reminds you to close those loops and corral your prospecting mustangs back onto your sales ranch.  

6. Relentless removal. Remember the old sales adage, "Some will. Some won't. Who cares? Next!" That's the point of the chart. Up or out. If you're not going to buy, I'm going to cut you loose and throw you back in the ocean. The SECOND most fun you'll have with this chart (after slapping a brand new prospect's name onto the chart) is grabbing a prospect who said no - or who has disappeared on you despite your best efforts to hold them to their commitments - and RIP their name off the chart and tear it into tiny little pieces and chuck it in the trash.  

7. Do the math. Feel the power. The point of tracking your sales pipeline in this manner is so that you have a real-time sense of "Dollars in Play." Every so often, you should glance over at your chart and add up the numbers that you see in the "In Play" column ONLY. (Don't add the jokers because that's why they're in the joker column - instead, do everything you can to move your jokers into the "In play" column or remove them altogether!)

In the photo above, you would have a "Dollars in Play" number of $21,000. For prospects who are considering mutliple options (for example, Mindy Kaling is holding a proposal with a $7500 option and a $2500 option), you should count the higher number.

Two reasons: 1.) It sets your internal expectation in that direction which will enhance your confidence in your subsequent conversations with Mindy. A confident seller creates confident buyers. So it's a self-fulfilling prophecy. 2.) It builds your capacity for marketing optimism, which every entrepreneur needs. Plus if you're going to be relentless in removing people (See Rule #6 above), you might as well be relentlessly optimistic about the folks who earn and keep a place in your active sales pipeline.  

Now, are YOU ready for some DIP?

What do YOU think? Please use the COMMENTS area below to share your advice, insights and recommendations on this topic and join the conversation... 

1. Prepare, don't memorize.
2. Practice out loud. Yes, out loud. 
3. Audio record yourself. Relisten. Repeat.
4. Stop apologizing for everything.
5. Unless you're late. 
6. Never start late. And never EVER end late.
7. If you feel you MUST use slides, you're not ready.
8. If you PREFER to use slides, put photos - not words - on them.
9. If you ignore #8, then never EVER read your slides.
10. Talk with the audience, not at them.
11. Never forget that an audience of 500 is just 500 1-to-1 conversations.
12. It's OK to use notes. Really. Anyone who says otherwise is an idiot.
13. Especially if your notes make you more concise, focused, and impactful.
14. Get off the stage and out INTO the audience. 
15. Get up in their grill and make speaking a contact sport.
16. Have an opinion. Take a stand. Piss some people off.
17. Part of the speaker's job is to serve as a productive irritant.
18. If you don't risk turning some people off, you'll never turn anybody on.
19. The 1-way speech is dead. Interact, interview, connect and confer. 
20. Script your opening and closing 30 seconds. 
21. Everything in between is just good conversation.
22. You don't "forget what to say" at your job or on a date. Same thing here.
23. Every great speaker has 2 traits: Expertise and Authenticity. That's it. 
24. Say half as much and repeat it. Say half as much and repeat it. 
25. Read Seth Godin's free PDF titled Really Bad Powerpoint
26. Check out books and blogs by Nancy Duarte
27. Move first - THEN talk = Emphasis is on your words.
28. Talk first - THEN move = Emphasis is on your movement.
29. Humor is a must but don't tell jokes. 
30. Let humor emerge then polish it (situational or self-deprecating - or both!)
31. If they could've simply found your content in a book, you lose. 
32. If they could've simply found your content via Google, you lose.
33. Take them on a ride. Highs, lows, suspense, drama and a happy ending.
34. Show both your character and your characters.
35. Don't retell your stories - relive your stories.
36. Vary your pace, rhythym, tone, and volume.
37. Dazzle them with their own potential - not your ego or resume.
38. Make the complex simple. Boil it down. Make it easy.
39. Turn every "me" story or example into a "you" takeaway or lesson.
40. Preaching is about you. Evangelizing is about them. Make it about them.
41. Sharing your missteps and mistakes shows strength, not weakness.
42. Every time you say "I," you lose just a little more influence and impact.
43. Slide timing: Assume 1 slide for every 2 min. 60 min. = 30 slides.
44. Using significantly more - or fewer - is for pros. Do not try this at home.
45. Watch this 2-min. video and NEVER do those things!
46. If your handout reminds them of being back in school, you lose. 
47. If your handout isn't TOO GOOD to throw away, they will.
48. Make sure you conclude with a call to action and a clear next step.
49. Watch this video to learn how to capture leads from every speech. 
50. Be brilliant. Be brief. Be gone. 

p.s. Wish more speakers followed these 50 rules? Join me for the America Talks Business Conference in Philadelphia on July 25th. It's a living laboratory for the principles above. And a chance for YOU to take part in something very special indeed. Early bird tickets are active so you can register for ridiculously affordable rates right now.

What do YOU think? Please use the COMMENTS area below to share your advice, insights and recommendations on this topic and join the conversation... 

As you may know, my new book is coming soon... and I need your help...

If you pre-order the book today, you will get over $747 in business-building bonuses RIGHT NOW and LATER, you'll also get a minty-fresh book jam-packed with savvy marketing, sales and business development strategies, tactics and tools. (You'll be among the first to take delivery of the book the moment it is released - on or about June 5.) 

To check out the pre-order bonuses you'll get immediately when you buy today, visit: 
http://doitmarketing.com/book-bonus 

I'd love your help in climbing the amazon charts today - even before the book is released. Is it a good book? Obviously I think so... but fortunately, I'm not alone! Here are just a few other people's opinions...

=====
"One of the most practical marketing books you will ever read - so what are you waiting for?"
-- John Jantsch, author of "Duct Tape Marketing"

"Do It! Marketing is a complete system for effective marketing. It is a fun read and the ideas, tactics, strategies and exercises it provides will set you apart from your competition."
-- Mark Sanborn, author of "Fred 2.0" and "You Don't Need a Title to be a Leader"

"A terrific book packed with a gazillion smart ideas you can use immediately to supercharge your marketing. But beyond all those great ideas, Do It! Marketing shares key concepts and simple systems that will bring you more business with much less struggle." 
-- C.J. Hayden, author of "Get Clients Now!"
=====

When you pre-order today, you'll get more than $747 in instant-access bonus material from some of America's TOP business experts. Everything is waiting for you here:
http://doitmarketing.com/book-bonus  

-- David

The new marketing is all about Ask and Give. 

What does that mean? 

• Ask for attention
• Give value
   
• Ask for engagement
• Give relevance
   
• Ask for help
• Give relationship
   
• Ask for support
• Give community
   
• Ask for insights
• Give advice

Two great examples you can adapt in your own business:

1. My friend Karyn Greenstreet is Asking for your input. And she is Giving 26 business building bonuses for answering her 6-question survey about how small business owners and entrepreneurs like to learn. It will take you two minutes or less to share your opinions. The GIVE is far greater than the ASK. 

2. Here is an amazing story from the world of music - notice how everything Amanda did (and does) is based on Asking and Giving:

What do YOU think of the approach above? Please share your advice, insights and recommendations about the value of ASKING and GIVING in the COMMENTS area below...

Guest post by Scott Plum

Last week I made a visit to my neighborhood mobile phone carrier’s retail store and noticed a ‘No Solicitors’ sign in the window.  This gave me pause before entering.  I thought – “I’m a Solicitor, what’s wrong with me.  Why don’t they want me to come in?”

I peered through the glass like a school boy at a peep show, wondering what is going on inside that I was forbidden to see.  Others inside the store began to look at me and I finally mustered up the guts to pull the door open and walk in...

Read the rest of the story here...

We had over 200 people register for yesterday's "Master the Cold Call Once and for All" teleseminar with Wendy Weiss. 

The program was excellent. And you have to remember, I'm a guy who HATES cold calling. 

The free recording of this 60-minute training call is available for you to download here:

http://www.doitmarketing.com/free-resources-cold-call

NOTE: The special offer on "The Sales Winner's Handbook" (which includes a soup-to-nuts telephone marketing strategy plus 53 context-specific scripts, templates and tools + over $200 in bonuses) expires at midnight tonight 4/18. All the details on that are online for you here. 

Invest in this cold calling mastery package and your spouse, significant other, dog, bookkeeper and accountant will all thank you.  

Keep an eye out for more sales-focused marketing programs in my "Do It! Marketing Summer Sales Seminars" series of FREE virtual events.

More details on that coming soon!

One of my favorite sales gurus is Scott Messer of Sales Evolution. Not only is Scott a good friend, he is a sales expert and master sales coach.

This post will help you solve Your Biggest, Nastiest, Stupidest, Most Expensive Sales Mistake... and give you several of Scott's brilliant sound bites to help you improve your sales success.

We're talking about a BIG sales mistake you probably made last week, will make again this week, and -- unless you heed Scott's wisdom -- will make next week again. 

All of which will cost you THOUSANDS if not TENS of thousands of dollars in lost sales. 

Scary, right? 

What is this big, nasty, pervasive, expensive sales mistake? 

Here it is: Not being a fanatic about collecting decisions from prospects.

Scott says selling is 100% about collecting decisions.

It's not about getting yeses, it's not about closing gimmicks. It's simply about being tenacious about taking prospects down a path (aka your sales process) to help them make a clear and definitive DECISION. As in "Yes" or "No."

Not "Let me think about it" - not "I'll get back to you" - not "circle back with me next week" - not anything other than a firm date and time on the prospect's calendar for you to hear "YES" or "NO." 

How do you do this? Simple - Scott recommends that at every step of the sales process, put a date and time on the calendar for a "decision call." Here's how to ask: 

• Let's put a date and time on the calendar for us to discuss your decision
• Let's put a pushpin in the calendar for us to reconnect about your decision
• Because you and I are both so busy, let's put a date and time on the calendar so you can tell me "Yes" or "No" or to answer any final questions you may have for me

Scott recommends that you forget about your sales pipeline - forget about your number of first appointments, forget about your number of "hot leads" - there is ONE and ONLY ONE measure of how healthy your sales pipeline truly is. 

That measure is - how many decision calls are on your calendar? A decision call, by the way, needs to be not only on YOUR calendar - it needs to be on your PROSPECT'S calendar because it is their responsibility to make one AND communicate it to you on that call. 

Example: I had a prospect call me two weeks ago. Let's call him Paul (which is cool because his name is really... Paul.) 

All was going well. Then I got a little derailed when he asked for references. Ordinarily, I would set a decision call by asking him, "When will you make time to call my reference folks? Let's make a time to discuss your decision after that." 

But I goofed. I was in a hurry. I let Paul wander off with no decision date on the calendar. When I called him this morning to circle back, he told me that he had gotten "distracted" and had not called the references at all. He then said, "I'll get back to you within three weeks." 

I laughed. 

Instinctively, I said, "You'll get back to me in three weeks because you're the kind of guy who likes to take lots and lots of time to make a decision and have people like me chasing you endlessly and leaving message after message and email after email when the real answer is no." 

Yup, I said that.

Out loud.

Right to Paul's face. 

Why? Because to quote another Scott Messer sound bite - "You can't blow up a good prospect." 

Paul laughed and admitted that he did NOT, in fact, enjoy being chased endlessly. 

So I put Paul out of his misery and fired him as a prospect. Here's how that sounded: 

"Paul, I'll put you down as a "No" for now. If you'd like to revisit working together, you know where to find me." 

He was perfectly cool with that. So I knew the deal was dead.

I've used that "No for now" line in the past and GOOD prospects will jump in with "No, no, no I definitely want to work with you. I just need more time to..." and they put themselves back into the active prospect column.

What do I do then? You guessed it - we set a decision call on the calendar. 

Anyway, back to Paul... I wanted to put a nail in the coffin so I sent the following email after we hung up the phone: 

===

Paul,

Because you are no longer an active prospect, please do NOT call the folks I sent as references.  

As I'm sure you can appreciate, references are precious and I do not want to burn out my reference folks by speaking with less than 100% committed prospects. (I probably should not have given you references this early in the process anyway. My mistake.)  

Best of luck on your adventures and thank you in advance for respecting my wishes.  

-- David

===

So the lesson is - be relentless with setting your decision calls. There is no other single determining factor that's more important to your sales success.

Trust me - I make more money when I relentlessly implement Scott's "decision call" philosophy. And I make less money when I don't!

Tags: sales prospecting mistakes, big nasty dumb stupid expensive sales mistake, doit marketing, marketing speaker, marketing coach

WHAT DO YOU THINK? Use the COMMENTS area below to leave your advice, insights and recommendations on these ideas to boost your sales success...

As a marketing speaker and marketing coach, I'm often asked to review my clients' proposals to help them land 5- and 6-figure training, speaking, and consulting contracts. 

The #1 most powerful strategy that will increase your hit rate no matter what you're selling is to be clear and explicit about your client's expected Return on Investment (ROI) -- using their OWN numbers. 

For example, take a look at this suggestion I made to one of my amazing management consultant clients last week... and see how YOU can model a similar section on page ONE of every proposal YOU send out... 

As you may know, my new book is coming soon... and I need your help...

If you pre-order the book today, you will get over $747 in business-building bonuses RIGHT NOW and LATER, you'll also get a minty-fresh book jam-packed with savvy marketing, sales and business development strategies, tactics and tools. (You'll be among the first to take delivery of the book the moment it is released - on or about June 5.) 

To check out the pre-order bonuses you'll get immediately when you buy today, visit: 
http://doitmarketing.com/book-bonus 

I'd love your help in climbing the amazon charts today - even before the book is released. Is it a good book? Obviously I think so... but fortunately, I'm not alone! Here are just a few other people's opinions...

=====
"One of the most practical marketing books you will ever read - so what are you waiting for?"
-- John Jantsch, author of "Duct Tape Marketing"

"Do It! Marketing is a complete system for effective marketing. It is a fun read and the ideas, tactics, strategies and exercises it provides will set you apart from your competition."
-- Mark Sanborn, author of "Fred 2.0" and "You Don't Need a Title to be a Leader"

"A terrific book packed with a gazillion smart ideas you can use immediately to supercharge your marketing. But beyond all those great ideas, Do It! Marketing shares key concepts and simple systems that will bring you more business with much less struggle." 
-- C.J. Hayden, author of "Get Clients Now!"
=====

When you pre-order today, you'll get more than $747 in instant-access bonus material from some of America's TOP business experts. Everything is waiting for you here:
http://doitmarketing.com/book-bonus  

-- David